在全球化日益加深的今天，外貿業(yè)務的發(fā)展勢頭迅猛。而作為外貿業(yè)務溝通的重要方式之一，外貿英語函電的重要性不言而喻。正確的函電格式不僅能夠提高溝通效率，還能體現出公司的職業(yè)形象和專業(yè)度。本文將通過一個外貿英語函電的格式范文，幫助大家了解如何撰寫一封規(guī)范且專業(yè)的外貿英語函電。
1. 信頭（Letterhead）
1.1 發(fā)件人信息
通常位于信紙的頂部位置。應包括以下正文：
- 公司名稱
- 公司地址
- 聯系電話
- 傳真號碼
- 電子郵件地址
- 公司網站（可選）
1.2 日期
緊跟在發(fā)件人信息之后，寫明發(fā)送信件的日期。
2. 收件人信息
包括收件人的全名、職位、公司名稱及地址。具體格式如下：
尊敬的 Mr./Ms. [收件人姓名],
[收件人職務]
[收件人公司名稱]
[收件人公司地址]
3. 稱呼和問候語
一般使用 “Dear” 開頭，后接對方的職稱或姓名。常用的有：
Dear Sir/Madam,
Dear Mr./Ms. [姓名],
接著是逗號和空格，然后進入正文。
4. 正文
正文是函電的核心部分，通常分為幾個段落，每個段落圍繞一個主題展開。以下是常見的段落結構：
4.1 引言段落
簡短介紹寫信的目的或者背景信息。
We are writing to inquire about...
I am contacting you regarding...
4.2 中間段落
詳細描述具體事宜，如報價、訂單細節(jié)等。
According to your request, we are pleased to offer the following terms and conditions...
Regarding your order No. 12345, please note that...
4.3 結尾段落
總結全文，提出期望或下一步行動。
We look forward to hearing from you soon.
Please let us know if you have any further questions.
5. 結束語和簽名
結束語一般為禮貌性的語句，例如：
Yours sincerely,
Best regards,
隨后是空行，然后簽署自己的名字和職位。如果是打印的信件，還需手寫簽名。
[簽名]
[打印的名字]
[職位]
6. 附件說明（如有）
如果函電中提及了附件，應在信尾注明。例如：
Enclosure: Product brochure, price list, etc.
示例范文
ABC Trading Co., Ltd.
123 Main Street, City, Country
Tel: +86-10-12345678
Fax: +86-10-87654321
Email: info@abctrading.com
Website: www.abctrading.com
[Date]
Mr. John Doe
Purchasing Manager
XYZ Corporation
456 Another Road, City, Country
Dear Mr. Doe,
Subject: Quotation for Office Supplies
We are writing to provide you with our latest quotation for office supplies as per your recent inquiry dated October 15, 2023. Based on your specific requirements, we have carefully prepared a detailed list of prices and specifications for your consideration.
Our quotation includes the following items: A4 printing paper at $10 per ream, ink cartridges for your HP LaserJet Pro MFP at $50 each, and a set of office stationery including pens, notebooks, and folders priced at $20 per set. All prices are inclusive of VAT and shipping charges to your location. We believe these competitive rates reflect the high quality and reliability of our products.
In addition, we would like to inform you that we currently have a special promotion running until November 30, 2023, where orders exceeding $500 will receive a 5% discount. This is an excellent opportunity for your company to save on essential office supplies while ensuring top-notch quality and service.
Please review the attached product brochure and price list for more details. If you have any questions or require further assistance, do not hesitate to contact us by phone or email. We look forward to establishing a long-term business relationship with XYZ Corporation and are eager to hear your feedback on our proposal.
Yours sincerely,
[Signature]
Jane Smith
Sales Manager
ABC Trading Co., Ltd.
Enclosure: Product brochure, price list
以上是一篇典型的外貿英語函電格式范文，包含了所有必要的元素和結構。希望這能為您在撰寫外貿函電時提供參考和幫助。